--- title: "AI office software that sets itself up in 2 min" description: "Describe your business in two sentences. Toolyte creates the right records and fields automatically. GDPR-compliant, hosted in Germany and the EU." url: "https://toolyte.com/en/" language: "en" last_updated: "2026-10-04" alternate: "https://toolyte.com/de/index.md" --- > Index: https://toolyte.com/llms.txt · Full content: https://toolyte.com/llms-full.txt Set up in minutes # Describe your business. The rest sets itself up. Tell Toolyte in a sentence or two what you do, and in under 2 minutes you'll have exactly the records and fields that fit your business. No setup, no IT effort. [Get started](https://app.toolyte.com/signup) [How it works](https://toolyte.com/en/#einrichtung) 14-day free trial · no credit card required Voice message: We're a painting company and we work with projects, customers and jobs. ## Areas created - Projects 6 fields · ready to use - Customers 5 fields · ready to use - Jobs 8 fields · ready to use Fully set up in 2 minutes. - GDPR-compliant DPA included - Automatic masking data made unreadable - Confidentiality §203 StGB on request - Hosted in DE & EU transparent data residency Toolyte in action ## From a voice message to finished software. - A real recording, nothing staged - No setup, no training, no consultant - Works for property managers just as well as for physio practices [Try it yourself](https://app.toolyte.com/signup) Free for 14 days · no credit card required _Screen recording with narration: in a voice message, Ben describes a property management firm looking after around 40 properties. Toolyte creates customers, jobs and appointments from it, all linked together, adds a new owner by voice, and adapts just as readily to a physiotherapy practice._ Toolyte in 01:42 Set up in minutes ## Other software takes weeks to set up. Toolyte takes under 2 minutes. Standard software means defining requirements, consultants, training. Weeks before anything runs at all. With Toolyte you describe your business once and get going immediately. ### Time to up and running - **Traditional office software:** 3–6 weeks - **With Toolyte:** < 2 min - No consultant needed - No training - No IT project 1. ### Describe your business Say in a sentence or two what you do and what you work with. We're an electrical company with projects, customers and jobs. 2. ### Toolyte suggests The AI recognises the right records and fields for your business. - Projects - Customers - Jobs 3. ### Approve, done One tap and your software is live. No IT, no training. 3 areas ready to use From the field ## This is what it sounds like when a business sets up Toolyte for the first time Real voice messages from real businesses, playable and readable. Next to them, exactly the records and fields Toolyte created from them. Not a mockup, the finished result. - Horse farm - Stables & pastures - Riding school - and any other industry [See real examples](https://toolyte.com/en/real-trades/) I run a horse farm and I want to create feeding plans, hay, concentrate feed, monitor the water supply … - Horses - Customers - Feeding plans - \+ 10 more Privacy-compliant AI ## Your data stays in Germany. Toolyte's AI runs on a sovereign, EU-hosted gateway, GDPR-compliant within European jurisdiction, no US clouds, no training on your data. - **GDPR-compliant**: DPA included, your data is never used for training. - **Hosted in Germany & the EU**: transparent data residency. - **§203 StGB on request**: suitable for professions bound by confidentiality. ### Automatic masking Extra secure Names, bank details or addresses are **automatically made unreadable** before the AI ever sees them. Sensitive data stays private. [noirdocai](https://noirdoc.de/) AI interface Sovereign LLM gateway, every model through one GDPR-compliant access point, hosted in DE & EU. DPA signed under Art. 28 GDPR Noirdoc may process your data **only for you**, not for its own purposes, no AI training. - Germany & EU - GDPR · DPA - No AI training Add an appointment on Friday to the New Build House 4 project. Toolyte has done it Appointment · New Build House 4 Fri, 2:00 pm · linked automatically Voice control ## No more hunting through menus. Just say what you need. Add a customer, move an appointment, open the right record, speak or type it in your own words. The AI understands you and does the rest. No menus, no click marathon. - Show me all open jobs - Move the appointment to Friday - Add a new customer - Which invoices are still open? - Mark the job as done - Invite Tom as a user Customer voices > I just speak for a moment, Toolyte does the rest. And I know the AI never gets to see any sensitive data. _Markus Bergmann Managing Director · Bergmann Elektro GmbH_ - GDPR-compliant - Hosted in Germany - ISO 27001 - Audit-proof Everything connected ## Every record knows its context Link customers to jobs, vehicles to owners, projects to appointments. Documents, photos and the full history sit right on the record, no digging through folders, no guessing who changed what and when. - Links - Attachments & photos - Complete history Fully customisable ## Projects, jobs, contacts or whatever you need Every company works differently. Build exactly the data structure that fits you in minutes, entirely without IT. And because typing is yesterday's news: **Toolyte listens and suggests the right fields for you.** - **Your own records**: task, project, customer, machine … you decide the structure. - **AI suggestions**: sensible fields and types are detected automatically. - **Changeable any time**: as your business grows, your software grows with it. You stay in control ## The AI suggests. You decide. Toolyte never creates anything on its own. Detected records, appointments and changes land under **“Needs review”**, one tap and you approve or adjust them. Everything already handled sits separately in the history. - **Nothing without approval**: no automatic changes to your data. - **Cleanly separated**: open decisions and completed notices never get mixed up. Logged without gaps ## Every change traceable: who, when, what Toolyte records every action: created, changed, deleted. Each entry is cryptographically signed and chained to the previous one. Tampering becomes visible immediately. Audit-proof and admissible in court. ### What does audit-proof mean? Every entry is **cryptographically signed** on save and chained to the previous one. If someone alters a log after the fact, the chain no longer matches. The tampering is immediately visible. - **Nothing is overwritten**: deletions stay in the log too. - **An unbroken chain**: every entry carries the checksum of the previous one. - **Court-admissible**: usable for inspections and audits. All in one place ## The rest that rounds out the working day ### Always with you In the office or on the go, all your data is on your phone whenever you need it. ### Roles & permissions Everyone sees exactly what's relevant to them. Roles and permissions per module, set in seconds. ### Calendar & scheduling Keep track of who is booked where and when, from a single appointment to the whole team. [See the calendar in detail](https://toolyte.com/en/features/calendar/) ### Change log Every change is logged without gaps: who, when, what. Full traceability. ### Templates Save recurring records as a template and create new ones with a single click. ### Team access Invite colleagues and work together, everyone stays on the same page in real time. [See real-time in detail](https://toolyte.com/en/features/real-time/) Who it's for ## The right software for small & medium-sized businesses Toolyte is for everyone who needs a flexible solution day to day instead of rigid standard software. You adapt it, not the other way round. - Tilers - Drywallers - IT service providers - Electricians - Painters - Joiners - Cleaning companies