--- title: "13 modules for running a yard in detail" description: "Horses, boarders, contracts, feeding plans, treatments: all 13 modules with 192 fields, grown out of one voice message. Editable at any time." url: "https://toolyte.com/en/real-trades/software-for-horse-farms/modules-and-fields/" language: "en" last_updated: "2026-09-04" alternate: "https://toolyte.com/de/echte-gewerke/software-fuer-pferdebetriebe/module-und-felder/index.md" --- > Index: https://toolyte.com/en/real-trades/software-for-horse-farms/llms.txt · Full content: https://toolyte.com/en/real-trades/software-for-horse-farms/llms-full.txt Modules & fields # 13 modules, 192 fields, one yard All of it grown out of a single voice message, all of it editable. Not a catalogue to pick from, but the structure that fits this business. Links ## Which module points to which Link fields hold the modules together. A treatment belongs to a horse, a contract to a customer, an appointment to a facility. You never enter anything twice. - ### Horse - Customer - Facility - Feeding plan - ### Order - Supplier - Booking - ### Treatment - Horse - Booking - ### Contract - Customer - Horse - ### Booking - Customer - Supplier - ### Task - Facility - ### Appointment - Facility - Customer - Horse - Booking - ### Machine - Supplier - Booking - ### Insurance - Horse - Booking All fields ## Every module with its fields Clicking a module shows its field groups, the field type and a filled-in sample record. ### Modules 1 Horse 15 2 Customer 12 3 Feeding plan 16 4 Order 16 5 Supplier 11 6 Facility 16 7 Treatment 14 8 Contract 15 9 Booking 16 10 Task 15 11 Appointment 15 12 Machine 16 13 Insurance 15 Horse 15 fields · Title: Name · Life number Master data Name Required Text Life number Text Date of birth Date Sex Choice Mare, Gelding, Stallion Breed Text Color Text Assignment Boarder Link → Customer Lesson horse Yes/No Training horse Yes/No Stable area Link → Facility Special notes Long text Care Feeding plan Link → Feeding plan Water requirement (liters/day) Number Bedding (bales/week) Number Active Required Yes/No Sample record - **Name:** Luna - **Life number:** DE 431 3120 4718 - **Sex:** Mare - **Boarder:** Marlene Sander Customer 12 fields · Title: First name · Last name Contact details First name Required Text Last name Required Text Email Text Phone Text Address Long text Customer status Status Required Choice Prospect, Active, Paused, Closed Customer type Choice Boarder, Riding student, Training customer, Other customer Contact preferences Text Notes Long text Administration Assigned team member Staff Documents File Last contact Date Sample record - **First name:** Marlene - **Last name:** Sander - **Customer type:** Boarder - **Status:** Active Feeding plan 16 fields · Title: Label · Valid from Basics Label Required Text Valid from Required Date Valid until Date Status Required Choice Draft, Active, Closed Created by Staff Feeding Hay per day (kg) Number Concentrate feed Long text Mineral feed Long text Supplementary feed Long text Feeding times Text Watering instructions Long text Checks Check interval Choice Daily, Weekly, Monthly Last check Date Next check Date Checked by Staff Hints Long text Sample record - **Name:** Luna, summer ration - **Valid from:** 1 Apr 2026 - **Hay per day (kg):** 8 - **Next check:** 15 Sep 2026 Feeding check on the check date Rations change with feed, age and season. The reminder brings you back on the check date. Order 16 fields · Title: Label · Order date Order details Label Required Text Category Required Choice Hay, Concentrate feed, Mineral feed, Straw, Shavings, Other bedding, Spare part, Other supplies Supplier Link → Supplier Order date Required Date Delivery date Date Quantity Text Unit Text Status Status Required Choice Planned, Ordered, Delivered, Cancelled Minimum stock Text Current stock Text Order note Long text Costs Net amount Number Gross amount Number Invoice Link → Booking Assigned team member Staff Delivery receipt File Sample record - **Name:** Shavings, 20 bales - **Supplier:** Einstreu Nord - **Delivery date:** 14 Sep 2026 - **Status:** Ordered Delivery prep 3 days ahead Three days is enough to clear space and put someone on the handover. Supplier 11 fields · Title: Company name Master data Company name Required Text Contact person Text Category Choice Feed, Bedding, Disposal, Machine service, Pasture service, Veterinary medicine, Other supplier Phone Text Email Text Address Long text Administration Payment terms Text Customer number Text Contracts and records File Rating Choice Very good, Good, Adequate, Unsatisfactory Notes Long text Sample record - **Company name:** Heuhof Ostetal - **Contact person:** Jens Rademacher - **Category:** Feed Facility 16 fields · Title: Label · Type Master data Label Required Text Type Required Choice Stable, Stall, Paddock, Pasture, Riding arena, Indoor arena, Storage area Capacity Number Address or location Text Condition Required Choice Good, Monitor, Repair required, Closed Care and checks Last check Date Next maintenance Date Pasture care Long text Grass condition Choice Adequate, Reseeding required, Overgrazed, Closed Water supply Long text Bedding and cleaning Long text Safety Fence check Long text Safety equipment Long text Assigned team member Staff Photos and records File Remarks Long text Sample record - **Name:** Paddock 3 - **Type:** Pasture - **Next maintenance:** 12 Sep 2026 Care scheduling 3 days ahead Pasture care, fencing and bedding want planning before they turn urgent. Treatment 14 fields · Title: Type · Date Event Type Required Choice Vet appointment, Vaccination, Deworming, Farrier, Dental treatment, Other treatment Horse Required Link → Horse Date Required Date Next appointment Date Status Required Choice Planned, Completed, Cancelled Treatment Service provider Text Findings Long text Measures Long text Medications Long text Cost Number Records Assigned team member Staff Invoice Link → Booking Certificate File Reminder note Long text Sample record - **Type:** Vaccination - **Horse:** Luna - **Date:** 3 Sep 2026 - **Next appointment:** 3 Mar 2027 Vet appointment 14 days ahead Vaccination, deworming and the farrier need a slot. Fourteen days is enough to get one. Contract 15 fields · Title: Contract type · Start Contract details Contract type Required Choice Boarding contract, Riding lessons, Training, Usage agreement, Other contract Customer Required Link → Customer Horse Link → Horse Start Required Date End Date Status Required Choice Draft, Active, Terminated, Closed Services and prices Scope of services Long text Monthly amount Number Billing interval Choice One-time, Monthly, Quarterly, Annually Notice period Text Additional services Long text Documentation Signing date Date Contract document File Assigned team member Staff Notes Long text Sample record - **Contract type:** Boarding contract - **Customer:** Marlene Sander - **Start:** 1 Jan 2026 - **End:** 31 Dec 2026 Contract renewal 30 days ahead Thirty days before the end there is still time to renew or re-let the stall. Booking 16 fields · Title: Label · Booking date Basics Label Required Text Type Required Choice Invoice, Payment, Vet costs, Insurance, Wages, Lease, Rent, Operating costs, Other income, Other expense Booking date Required Date Due date Date Status Required Choice Open, Partially paid, Paid, Overdue, Cancelled Amounts Customer Link → Customer Supplier Link → Supplier Net amount Number Tax rate Number Gross amount Number Payment date Date Payment method Choice Bank transfer, Direct debit, Cash, Card payment, Other Records Invoice number Text Cost center Choice Horse farm, Feed, Health, Stable and pasture, Personnel, Insurance, Events, Other Document File Notes Long text Sample record - **Name:** Boarding, October - **Net amount:** €620.00 - **Customer:** Marlene Sander - **Due date:** 5 Oct 2026 Payment tracking 7 days ahead Open amounts show up before they are due, not once the balance drops. Task 15 fields · Title: Label · Due on Task Label Required Text Description Long text Category Required Choice Feeding, Stable work, Pasture care, Machine service, Repair, Safety check, Order, Administration, Substitution, Other Status Required Choice Open, In progress, Done, Cancelled Priority Choice Low, Normal, High, Urgent Planning Start Date Due on Required Date Assigned team members Staff Substitute Staff Recurrence Choice None, Daily, Weekly, Monthly Related object Link → Facility Documentation Completed on Date Work record File Photos File Remarks Long text Sample record - **Name:** Fix the fence at paddock 3 - **Due on:** 9 Sep 2026 - **Staff responsible:** Tom K. Task assignment 1 day ahead A day ahead you can still settle who takes the task or stands in. Appointment 15 fields · Title: Type · Date Appointment Type Required Choice Riding lesson, Training, Course, Competition, Event, Viewing, Other appointment Date Required Date Start Text End Text Status Required Choice Planned, Confirmed, Completed, Cancelled Location Link → Facility Participants Customers Link → Customer (multiple) Horses Link → Horse (multiple) Trainer Staff Scheduling notes Long text Capacity Number Organization Fee Number Invoice Link → Booking Announcement or documents File Notes Long text Sample record - **Type:** Riding lesson - **Date:** 4 Sep 2026 - **Venue:** Indoor arena - **Trainer:** Anja B. Appointment coordination 1 day ahead Participants, trainer and arena are settled before the appointment arrives. Machine 16 fields · Title: Label · Inventory number Master data Label Required Text Inventory number Text Category Choice Tractor, Mower, Trailer, Feeding equipment, Stable equipment, Other machine Manufacturer and model Text Location Text Service Status Required Choice Ready for use, Service due, Under repair, Out of service Last service Date Next service Date Operating hours Number Service provider Link → Supplier Service notes Long text Records and costs Repair description Long text Cost Number Booking Link → Booking Assigned team member Staff Documents File Sample record - **Name:** Yard loader - **Inventory number:** M-04 - **Next service:** 20 Oct 2026 Machine service 14 days ahead The service happens before the next job, not in the middle of haymaking. Insurance 15 fields · Title: Label · Valid until Basics Label Required Text Type Required Choice Insurance, Regulatory requirement, Permit, Inspection, Other requirement Provider or authority Text Reference or policy number Text Status Required Choice Open, Valid, Completed, Expired Deadlines Valid from Date Valid until Date Next review Date Premium or fee Number Payment interval Choice One-time, Monthly, Annually Documentation Related object Link → Horse Booking Link → Booking Assigned team member Staff Records File Notes Long text Sample record - **Name:** Public liability - **Type:** Insurance - **Valid until:** 31 Mar 2027 Insurance renewal 30 days ahead Policies and official requirements otherwise lapse quietly. Thirty days is enough. ## None of this is set in stone You change modules and fields yourself at any time: rename, add, remove. With no technical knowledge and no setup project. [How customisation works](https://toolyte.com/en/real-trades/software-for-horse-farms/customization/)