How do I set up the software for my horse farm?

You describe once, in a voice message, what comes up on your yard. Toolyte turns that into the matching modules, fields and reminders in under two minutes. Everything after that you adjust yourself.

Do I have to fill in templates or forms?

No. There is no fixed template. The structure grows from your description, so every business gets a different solution, tailored to its own workflows.

Which areas does the software cover?

From the horses to boarders, feed and pasture, through to invoices and reminders for vaccinations, farrier and worming. The documented example has 13 modules with 192 fields.

Can I change modules and fields later?

Yes. You add, remove or rename fields at any time. No technical knowledge required.

For horse farms, riding stables and boarding yards of any size, from a single-person operation to a facility with several staff.

What does Toolyte cost?

You get a 14-day free trial, no credit card. After that, Toolyte costs from €28 per user per month.

Software for horse farms & equestrian centers

Set up your horse farm simply by voice message

No template, no standard package: you talk freely, once, about what comes up on your business – from feeding plans and bedding to pasture care, vet and farrier, all the way to boarding contracts and riding lessons.

From your voice message comes software that fits your yard exactly: with the right modules, fields and reminders.

How the first setup works

Record a voice message

talk freely about what comes up on the yard

Toolyte builds the structure

modules, fields and reminders as a proposal

Review and start

rename, add, remove — then it runs

Set up your yard by voice Hear an example yard

A look at another yard

A voice message as individual as your business

A yard manager describes what comes up on her farm. Completely freely, the first time she opens Toolyte – no form, no template, no consulting. Just this one recording.

0:00 / 2:12

I run a horse farm and I want to create feeding plans — hay, concentrate feed, mineral feed — monitor the water supply, stable and pasture management, machine servicing, pasture servicing. I want an overview of when I need to order bedding, straw or shavings and so on. Manure disposal has to be organized, pasture care, fences, grass, parasite management. Then health checks for the horses, documenting vet appointments, vaccinations and worming treatments, scheduling farrier appointments. Then I want to manage boarding contracts, write invoices, monitor payments, maintain customer contacts, arrange insurance, meet regulatory requirements, and keep documents and records. Then I want to assign tasks to my staff and organize holiday and sick-leave cover. And in general I still want to coordinate riding lessons and appointments, the lesson schedule, assign trainers, organize use of the arena and the indoor school, plan tournaments, courses and events, assign horses for lessons, and document my own schooling work. Then repairs to the stable, safety checks. And finally set up hay deliveries, feed orders, vet costs and insurance, wages, lease and rent and operating costs, so I have an overview of it all.

Everything you need

This is what Toolyte built for this yard

All records and fields, automatically, from this single voice message: 13 modules, 192 fields, 10 reminders. Not a catalog to pick from, but the result of this conversation — for a breeding farm or a pure boarding yard it turns out differently. Click a module to see its fields.

13 modules

built for this business

192 fields

without naming each one

2 minutes

to the first setup

Master data

NameRequiredText

Life numberText

Date of birthDate

SexSelect

Mare, Gelding, Stallion

BreedText

ColorText

Assignment

BoarderLink

→ Customer

Lesson horseYes/No

Training horseYes/No

Stable areaLink

→ Facility

Special notesLong text

Care

Feeding planLink

→ Feeding plan

Water requirement (liters/day)Number

Bedding (bales/week)Number

ActiveRequiredYes/No

Contact details

First nameRequiredText

Last nameRequiredText

EmailText

PhoneText

AddressLong text

Customer status

StatusRequiredSelect

Prospect, Active, Paused, Closed

Customer typeSelect

Boarder, Riding student, Training customer, Other customer

Contact preferencesText

NotesLong text

Administration

Assigned team memberTeam member

DocumentsFile

Last contactDate

Basics

LabelRequiredText

Valid fromRequiredDate

Valid untilDate

StatusRequiredSelect

Draft, Active, Closed

Created byTeam member

Feeding

Hay per day (kg)Number

Concentrate feedLong text

Mineral feedLong text

Supplementary feedLong text

Feeding timesText

Watering instructionsLong text

Checks

Check intervalSelect

Daily, Weekly, Monthly

Last checkDate

Next checkDate

Checked byTeam member

HintsLong text

0 days before "Next check" — Feeding must be checked and adjusted regularly.

Order details

LabelRequiredText

CategoryRequiredSelect

Hay, Concentrate feed, Mineral feed, Straw, Shavings, Other bedding, Spare part, Other supplies

SupplierLink

→ Supplier

Order dateRequiredDate

Delivery dateDate

QuantityText

UnitText

Status

StatusRequiredSelect

Planned, Ordered, Delivered, Cancelled

Minimum stockText

Current stockText

Order noteLong text

Costs

Net amountNumber

Gross amountNumber

InvoiceLink

→ Booking

Assigned team memberTeam member

Delivery receiptFile

3 days before "Delivery date" — The delivery must be expected and prepared for in good time.

Master data

Company nameRequiredText

Contact personText

CategorySelect

Feed, Bedding, Disposal, Machine service, Pasture service, Veterinary medicine, Other supplier

PhoneText

EmailText

AddressLong text

Administration

Payment termsText

Customer numberText

Contracts and recordsFile

RatingSelect

Very good, Good, Adequate, Unsatisfactory

NotesLong text

Master data

LabelRequiredText

TypeRequiredSelect

Stable, Stall, Paddock, Pasture, Riding arena, Indoor arena, Storage area

CapacityNumber

Address or locationText

ConditionRequiredSelect

Good, Monitor, Repair required, Closed

Care and checks

Last checkDate

Next maintenanceDate

Pasture careLong text

Grass conditionSelect

Adequate, Reseeding required, Overgrazed, Closed

Water supplyLong text

Bedding and cleaningLong text

Safety

Fence checkLong text

Safety equipmentLong text

Assigned team memberTeam member

Photos and recordsFile

RemarksLong text

3 days before "Next maintenance" — Maintenance work and checks must be scheduled in good time.

Event

TypeRequiredSelect

Vet appointment, Vaccination, Deworming, Farrier, Dental treatment, Other treatment

HorseRequiredLink

→ Horse

DateRequiredDate

Next appointmentDate

StatusRequiredSelect

Planned, Completed, Cancelled

Treatment

Service providerText

FindingsLong text

MeasuresLong text

MedicationsLong text

CostNumber

Records

Assigned team memberTeam member

InvoiceLink

→ Booking

CertificateFile

Reminder noteLong text

14 days before "Next appointment" — Recurring health and hoof-care appointments must be arranged in good time.

Contract details

Contract typeRequiredSelect

Boarding contract, Riding lessons, Training, Usage agreement, Other contract

CustomerRequiredLink

→ Customer

HorseLink

→ Horse

StartRequiredDate

EndDate

StatusRequiredSelect

Draft, Active, Terminated, Closed

Services and prices

Scope of servicesLong text

Monthly amountNumber

Billing intervalSelect

One-time, Monthly, Quarterly, Annually

Notice periodText

Additional servicesLong text

Documentation

Signing dateDate

Contract documentFile

Assigned team memberTeam member

NotesLong text

30 days before "End" — Contracts must be renewed or ended before they expire.

Basics

LabelRequiredText

TypeRequiredSelect

Invoice, Payment, Vet costs, Insurance, Wages, Lease, Rent, Operating costs, Other income, Other expense

Booking dateRequiredDate

Due dateDate

StatusRequiredSelect

Open, Partially paid, Paid, Overdue, Cancelled

Amounts

CustomerLink

→ Customer

SupplierLink

→ Supplier

Net amountNumber

Tax rateNumber

Gross amountNumber

Payment dateDate

Payment methodSelect

Bank transfer, Direct debit, Cash, Card payment, Other

Records

Invoice numberText

Cost centerSelect

Horse farm, Feed, Health, Stable and pasture, Personnel, Insurance, Events, Other

DocumentFile

NotesLong text

7 days before "Due date" — Open payments must be monitored before they are due.

Task

LabelRequiredText

DescriptionLong text

CategoryRequiredSelect

Feeding, Stable work, Pasture care, Machine service, Repair, Safety check, Order, Administration, Substitution, Other

StatusRequiredSelect

Open, In progress, Done, Cancelled

PrioritySelect

Low, Normal, High, Urgent

Planning

StartDate

Due onRequiredDate

Assigned team membersTeam member

SubstituteTeam member

RecurrenceSelect

None, Daily, Weekly, Monthly

Related objectLink

→ Facility

Documentation

Completed onDate

Work recordFile

PhotosFile

RemarksLong text

1 day before "Due on" — Tasks must be completed or handed over in good time.

Appointment

TypeRequiredSelect

Riding lesson, Training, Course, Competition, Event, Viewing, Other appointment

DateRequiredDate

StartText

EndText

StatusRequiredSelect

Planned, Confirmed, Completed, Cancelled

LocationLink

→ Facility

Participants

CustomersLink

→ Customer (multiple)

HorsesLink

→ Horse (multiple)

TrainerTeam member

Scheduling notesLong text

CapacityNumber

Organization

FeeNumber

InvoiceLink

→ Booking

Announcement or documentsFile

NotesLong text

1 day before "Date" — Participants, trainers, and facilities must be coordinated before the appointment.

Master data

LabelRequiredText

Inventory numberText

CategorySelect

Tractor, Mower, Trailer, Feeding equipment, Stable equipment, Other machine

Manufacturer and modelText

LocationText

Service

StatusRequiredSelect

Ready for use, Service due, Under repair, Out of service

Last serviceDate

Next serviceDate

Operating hoursNumber

Service providerLink

→ Supplier

Service notesLong text

Records and costs

Repair descriptionLong text

CostNumber

BookingLink

→ Booking

Assigned team memberTeam member

DocumentsFile

14 days before "Next service" — Machine service must be scheduled before the next use.

Basics

LabelRequiredText

TypeRequiredSelect

Insurance, Regulatory requirement, Permit, Inspection, Other requirement

Provider or authorityText

Reference or policy numberText

StatusRequiredSelect

Open, Valid, Completed, Expired

Deadlines

Valid fromDate

Valid untilDate

Next reviewDate

Premium or feeNumber

Payment intervalSelect

One-time, Monthly, Annually

Documentation

Related objectLink

→ Horse

BookingLink

→ Booking

Assigned team memberTeam member

RecordsFile

NotesLong text

30 days before "Valid until" — Insurance policies and official records must be renewed in good time.

Your business. Your workflows. Your software.

Your yard is different — the software adapts

You go through the suggestions once: rename, add fields, remove modules, confirm reminders. After that you work in your own structure — with your terms, not ours.

Breeding farm

Instead of riding lessons, mares, covering dates and foals come in.

Boarding only

No schooling, no lessons — but more in contracts and billing.

Small yard, 8 horses

Fewer modules, shorter lists, the same deadlines.

Competition stable

Entries, start fees and transport become their own modules.

Reminders

Ten deadlines that never slip again on a horse farm

Toolyte recognizes the date fields in your modules and proposes the right reminder itself. You confirm, adjust or discard.

0 days before "Next check"

Feeding must be checked and adjusted regularly.

Module · Feeding plan

3 days before "Delivery date"

The delivery must be expected and prepared for in good time.

Module · Order

3 days before "Next maintenance"

Maintenance work and checks must be scheduled in good time.

Module · Facility

14 days before "Next appointment"

Recurring health and hoof-care appointments must be arranged in good time.

Module · Treatment

30 days before "End"

Contracts must be renewed or ended before they expire.

Module · Contract

7 days before "Due date"

Open payments must be monitored before they are due.

Module · Booking

1 day before "Due on"

Tasks must be completed or handed over in good time.

Module · Task

1 day before "Date"

Participants, trainers, and facilities must be coordinated before the appointment.

Module · Appointment

14 days before "Next service"

Machine service must be scheduled before the next use.

Module · Machine

30 days before "Valid until"

Insurance policies and official records must be renewed in good time.

Module · Insurance

Frequently asked

Horse-farm software, in short

The key questions about setting up from a voice message.

How do I set up the software for my horse farm?: You describe once, in a voice message, what comes up on your yard. Toolyte turns that into the matching modules, fields and reminders in under two minutes. Everything after that you adjust yourself.
Do I have to fill in templates or forms?: No. There is no fixed template. The structure grows from your description, so every business gets a different solution, tailored to its own workflows.
Which areas does the software cover?: From the horses to boarders, feed and pasture, through to invoices and reminders for vaccinations, farrier and worming. The documented example has 13 modules with 192 fields.
Can I change modules and fields later?: Yes. You add, remove or rename fields at any time. No technical knowledge required.
Who is Toolyte for?: For horse farms, riding stables and boarding yards of any size, from a single-person operation to a facility with several staff.
What does Toolyte cost?: You get a 14-day free trial, no credit card. After that, Toolyte costs from €28 per user per month.

How does it run on your yard?

Tell it once in a voice message. In under 2 minutes your first setup is ready — with your horses, your boarders, your deadlines. Everything after that you change yourself.

Start onboarding now