Your yard runs. As long as you are there.
Feeding plans in your head, appointments in your calendar, arrangements with boarders made in passing. Drop out for two weeks and nobody knows how things carry on. Toolyte gets that knowledge out of your head while you simply talk about how your yard works.
- Feeding plan for every helper
- Findings and treatments
- One calendar for the yard
- Boarders and invoices
Sound familiar?
The finding in a yoghurt pot.
While mucking out you notice something. You set it aside and mean to call the vet later. Until then nobody but you knows what is standing there, or why.
The calendar only you can read.
Riding lessons, arena bookings, a children's birthday party, the farrier. All in there, but only in yours. Lose it and you lose the month.
The feeding plan everyone reads differently.
Concentrate feed morning or evening, supplements per horse, bedding the way the boarder wants it. Agreed in passing. Your helper knows half of it.
The invoice you retype every month.
Ten boarders, ten almost identical invoices, typed into the template again every month. Then the bank statement, to see who has paid.
None of this is carelessness. It is everyday life on a yard that one or two people carry. Only all of it sits in your heads. And heads drop out sometimes.
A yard manager talked for 2:12 minutes. That was all.
I run a horse farm and I want to create feeding plans, hay, concentrate feed, mineral feed, monitor the water supply, stable and pasture management, machine servicing, pasture servicing.
That is how the recording starts. The speaker manages a yard with boarding, lessons and its own training work, opening Toolyte for the first time. No form, no template, no consultant.
- 1TalkSay freely what comes up on the yard. No form, no consultant.
- 2Toolyte builds the structureModules, fields and reminders as a proposal, matching what you said.
- 3You adjustRename, add, remove. After that it runs in your own words.
13 modules. Built for this one yard.
Not a catalogue to pick from, but the result of this one conversation. For a breeding yard or a boarding-only stable it comes out differently.
- 1Horse
Name, life number, boarder and stable area for every horse.
- 2Customer
Contact, status and who looks after each boarder.
- 3Feeding plan
Hay, concentrate and mineral feed per horse, readable for every helper.
- 4Order
Bedding and feed with delivery date and stock level.
- 5Supplier
Suppliers with a contact person and payment terms.
- 6Facility
Stables, stalls, paddocks and arenas with the next care date.
- 7Treatment
Findings, measures and the next appointment per horse. Visible to everyone, not just to you.
- 8Contract
Term, notice period and amount for each boarder.
- 9Booking
Amounts with due dates, open payments in plain sight.
- 10Task
Who does what by when, stand-in included.
- 11Appointment
Riding lessons, arena bookings and events in one calendar for the whole yard.
- 12Machine
Inventory number, operating hours and the next service.
- 13Insurance
Policies and official requirements with an expiry date.
Ten deadlines your yard keeps track of by itself.
Toolyte spots the date fields in your modules and proposes the matching reminder. You confirm it, change the lead time or discard it.
- In 14 days: vet appointment for LunaTreatment module · “Next appointment” field
- In 30 days: the Weber family’s contract expiresContract module · “End” field
- In 7 days: payment for stall 12 is dueBooking module · “Due date” field
Bill the boarding without switching programs
What the boarder pays and what the farrier, vet or feed merchant charges stays with the same horse and the same contract. No second program, no export, no spreadsheet on the side.
The invoice to the boarder
Quotes, invoices, credit notes and cancellations are created on the customer record — boarding, training, lessons and extras as individual line items. The document then sits where the contract sits.
What the farrier and the vet send
Upload the invoice or let it arrive by email: the AI reads issuer, number, date and amounts and proposes the record. Nothing is filed until you click.
Open items and three dunning levels
Who has paid, who has not and since when. A payment reminder and two dunning letters, each with a deadline and an amount — exactly the invoice nobody chased.
E-invoicing when it is required
As a ZUGFeRD PDF or XRechnung 3.0.2, validated against § 14 UStG and EN 16931 before it goes out. For riding clubs, councils or businesses with an invoice portal.
This is not bookkeeping: no chart of accounts, no DATEV export. Incoming invoices are read and filed, not approved or paid.
Your yard is different, and so is the software
Toolyte builds the structure from your description. Whatever does not fit, you change yourself, with no technical knowledge.
- Breeding operation
- Boarding only
- Small yard with eight horses
- Competition yard
I am Ben, I built Toolyte.
If you want to know whether this fits your yard, try it. It costs you one short voice message for the setup.
- 14 days free, no credit card
- Data hosted in Germany and the EU
- GDPR compliant
