Modules & fields
13 modules, 192 fields, one yard
All of it grown out of a single voice message, all of it editable. Not a catalogue to pick from, but the structure that fits this business.
Links
Which module points to which
Link fields hold the modules together. A treatment belongs to a horse, a contract to a customer, an appointment to a facility. You never enter anything twice.
Horse
- Customer
- Facility
- Feeding plan
Order
- Supplier
- Booking
Treatment
- Horse
- Booking
Contract
- Customer
- Horse
Booking
- Customer
- Supplier
Task
- Facility
Appointment
- Facility
- Customer
- Horse
- Booking
Machine
- Supplier
- Booking
Insurance
- Horse
- Booking
All fields
Every module with its fields
Clicking a module shows its field groups, the field type and a filled-in sample record.
Master data
NameRequiredText
Life numberText
Date of birthDate
SexChoice
Mare, Gelding, Stallion
BreedText
ColorText
Assignment
BoarderLink
→ Customer
Lesson horseYes/No
Training horseYes/No
Stable areaLink
→ Facility
Special notesLong text
Care
Feeding planLink
→ Feeding plan
Water requirement (liters/day)Number
Bedding (bales/week)Number
ActiveRequiredYes/No
Sample record
- Name
- Luna
- Life number
- DE 431 3120 4718
- Sex
- Mare
- Boarder
- Marlene Sander
Contact details
First nameRequiredText
Last nameRequiredText
EmailText
PhoneText
AddressLong text
Customer status
StatusRequiredChoice
Prospect, Active, Paused, Closed
Customer typeChoice
Boarder, Riding student, Training customer, Other customer
Contact preferencesText
NotesLong text
Administration
Assigned team memberStaff
DocumentsFile
Last contactDate
Sample record
- First name
- Marlene
- Last name
- Sander
- Customer type
- Boarder
- Status
- Active
Basics
LabelRequiredText
Valid fromRequiredDate
Valid untilDate
StatusRequiredChoice
Draft, Active, Closed
Created byStaff
Feeding
Hay per day (kg)Number
Concentrate feedLong text
Mineral feedLong text
Supplementary feedLong text
Feeding timesText
Watering instructionsLong text
Checks
Check intervalChoice
Daily, Weekly, Monthly
Last checkDate
Next checkDate
Checked byStaff
HintsLong text
Sample record
- Name
- Luna, summer ration
- Valid from
- 1 Apr 2026
- Hay per day (kg)
- 8
- Next check
- 15 Sep 2026
Feeding checkon the check dateRations change with feed, age and season. The reminder brings you back on the check date.
Order details
LabelRequiredText
CategoryRequiredChoice
Hay, Concentrate feed, Mineral feed, Straw, Shavings, Other bedding, Spare part, Other supplies
SupplierLink
→ Supplier
Order dateRequiredDate
Delivery dateDate
QuantityText
UnitText
Status
StatusRequiredChoice
Planned, Ordered, Delivered, Cancelled
Minimum stockText
Current stockText
Order noteLong text
Costs
Net amountNumber
Gross amountNumber
InvoiceLink
→ Booking
Assigned team memberStaff
Delivery receiptFile
Sample record
- Name
- Shavings, 20 bales
- Supplier
- Einstreu Nord
- Delivery date
- 14 Sep 2026
- Status
- Ordered
Delivery prep3 days aheadThree days is enough to clear space and put someone on the handover.
Master data
Company nameRequiredText
Contact personText
CategoryChoice
Feed, Bedding, Disposal, Machine service, Pasture service, Veterinary medicine, Other supplier
PhoneText
EmailText
AddressLong text
Administration
Payment termsText
Customer numberText
Contracts and recordsFile
RatingChoice
Very good, Good, Adequate, Unsatisfactory
NotesLong text
Sample record
- Company name
- Heuhof Ostetal
- Contact person
- Jens Rademacher
- Category
- Feed
Master data
LabelRequiredText
TypeRequiredChoice
Stable, Stall, Paddock, Pasture, Riding arena, Indoor arena, Storage area
CapacityNumber
Address or locationText
ConditionRequiredChoice
Good, Monitor, Repair required, Closed
Care and checks
Last checkDate
Next maintenanceDate
Pasture careLong text
Grass conditionChoice
Adequate, Reseeding required, Overgrazed, Closed
Water supplyLong text
Bedding and cleaningLong text
Safety
Fence checkLong text
Safety equipmentLong text
Assigned team memberStaff
Photos and recordsFile
RemarksLong text
Sample record
- Name
- Paddock 3
- Type
- Pasture
- Next maintenance
- 12 Sep 2026
Care scheduling3 days aheadPasture care, fencing and bedding want planning before they turn urgent.
Event
TypeRequiredChoice
Vet appointment, Vaccination, Deworming, Farrier, Dental treatment, Other treatment
HorseRequiredLink
→ Horse
DateRequiredDate
Next appointmentDate
StatusRequiredChoice
Planned, Completed, Cancelled
Treatment
Service providerText
FindingsLong text
MeasuresLong text
MedicationsLong text
CostNumber
Records
Assigned team memberStaff
InvoiceLink
→ Booking
CertificateFile
Reminder noteLong text
Sample record
- Type
- Vaccination
- Horse
- Luna
- Date
- 3 Sep 2026
- Next appointment
- 3 Mar 2027
Vet appointment14 days aheadVaccination, deworming and the farrier need a slot. Fourteen days is enough to get one.
Contract details
Contract typeRequiredChoice
Boarding contract, Riding lessons, Training, Usage agreement, Other contract
CustomerRequiredLink
→ Customer
HorseLink
→ Horse
StartRequiredDate
EndDate
StatusRequiredChoice
Draft, Active, Terminated, Closed
Services and prices
Scope of servicesLong text
Monthly amountNumber
Billing intervalChoice
One-time, Monthly, Quarterly, Annually
Notice periodText
Additional servicesLong text
Documentation
Signing dateDate
Contract documentFile
Assigned team memberStaff
NotesLong text
Sample record
- Contract type
- Boarding contract
- Customer
- Marlene Sander
- Start
- 1 Jan 2026
- End
- 31 Dec 2026
Contract renewal30 days aheadThirty days before the end there is still time to renew or re-let the stall.
Basics
LabelRequiredText
TypeRequiredChoice
Invoice, Payment, Vet costs, Insurance, Wages, Lease, Rent, Operating costs, Other income, Other expense
Booking dateRequiredDate
Due dateDate
StatusRequiredChoice
Open, Partially paid, Paid, Overdue, Cancelled
Amounts
CustomerLink
→ Customer
SupplierLink
→ Supplier
Net amountNumber
Tax rateNumber
Gross amountNumber
Payment dateDate
Payment methodChoice
Bank transfer, Direct debit, Cash, Card payment, Other
Records
Invoice numberText
Cost centerChoice
Horse farm, Feed, Health, Stable and pasture, Personnel, Insurance, Events, Other
DocumentFile
NotesLong text
Sample record
- Name
- Boarding, October
- Net amount
- €620.00
- Customer
- Marlene Sander
- Due date
- 5 Oct 2026
Payment tracking7 days aheadOpen amounts show up before they are due, not once the balance drops.
Task
LabelRequiredText
DescriptionLong text
CategoryRequiredChoice
Feeding, Stable work, Pasture care, Machine service, Repair, Safety check, Order, Administration, Substitution, Other
StatusRequiredChoice
Open, In progress, Done, Cancelled
PriorityChoice
Low, Normal, High, Urgent
Planning
StartDate
Due onRequiredDate
Assigned team membersStaff
SubstituteStaff
RecurrenceChoice
None, Daily, Weekly, Monthly
Related objectLink
→ Facility
Documentation
Completed onDate
Work recordFile
PhotosFile
RemarksLong text
Sample record
- Name
- Fix the fence at paddock 3
- Due on
- 9 Sep 2026
- Staff responsible
- Tom K.
Task assignment1 day aheadA day ahead you can still settle who takes the task or stands in.
Appointment
TypeRequiredChoice
Riding lesson, Training, Course, Competition, Event, Viewing, Other appointment
DateRequiredDate
StartText
EndText
StatusRequiredChoice
Planned, Confirmed, Completed, Cancelled
LocationLink
→ Facility
Participants
CustomersLink
→ Customer (multiple)
HorsesLink
→ Horse (multiple)
TrainerStaff
Scheduling notesLong text
CapacityNumber
Organization
FeeNumber
InvoiceLink
→ Booking
Announcement or documentsFile
NotesLong text
Sample record
- Type
- Riding lesson
- Date
- 4 Sep 2026
- Venue
- Indoor arena
- Trainer
- Anja B.
Appointment coordination1 day aheadParticipants, trainer and arena are settled before the appointment arrives.
Master data
LabelRequiredText
Inventory numberText
CategoryChoice
Tractor, Mower, Trailer, Feeding equipment, Stable equipment, Other machine
Manufacturer and modelText
LocationText
Service
StatusRequiredChoice
Ready for use, Service due, Under repair, Out of service
Last serviceDate
Next serviceDate
Operating hoursNumber
Service providerLink
→ Supplier
Service notesLong text
Records and costs
Repair descriptionLong text
CostNumber
BookingLink
→ Booking
Assigned team memberStaff
DocumentsFile
Sample record
- Name
- Yard loader
- Inventory number
- M-04
- Next service
- 20 Oct 2026
Machine service14 days aheadThe service happens before the next job, not in the middle of haymaking.
Basics
LabelRequiredText
TypeRequiredChoice
Insurance, Regulatory requirement, Permit, Inspection, Other requirement
Provider or authorityText
Reference or policy numberText
StatusRequiredChoice
Open, Valid, Completed, Expired
Deadlines
Valid fromDate
Valid untilDate
Next reviewDate
Premium or feeNumber
Payment intervalChoice
One-time, Monthly, Annually
Documentation
Related objectLink
→ Horse
BookingLink
→ Booking
Assigned team memberStaff
RecordsFile
NotesLong text
Sample record
- Name
- Public liability
- Type
- Insurance
- Valid until
- 31 Mar 2027
Insurance renewal30 days aheadPolicies and official requirements otherwise lapse quietly. Thirty days is enough.
None of this is set in stone
You change modules and fields yourself at any time: rename, add, remove. With no technical knowledge and no setup project.
Which modules does your yard need?
That is decided by your voice message, not by a catalogue.